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STALL HOLDER INFO

Stall Holder Information -
please read before you apply

Vendor
Bump-in
Info

COMING SOON

APPLICATIONS WILL OPEN SOON. 

Do you fit the CelticFest vibe? 

To emphasise the Celtic theme we are asking vendors to #getyourcelticon and dive headfirst into our Celtic Markets.

We’re looking for stallholders who can help us bring the spirit of the Celts to life. Whether you're selling local, handmade, or sourced goods, we ask that you embrace the Celtic theme where you can. That might mean creating a special Celtic-inspired product just for the festival, styling your stall with a touch of Celtic flair, or even getting into the spirit with a kilt!

To keep the experience immersive and authentic, we do ask that the majority of what you offer is on-theme. We know that might mean this market isn’t the right fit for everyone.

​

CelticFest is a biennial celebration, and our aim is to create a magical, immersive atmosphere that brings the Celtic world to life right here in the Southern Downs.

 

We are looking for Stall Holders who fit in with one of our themes with an emphasis on authenticity and quality: 

  • Celtic inspired quality goods – especially Irish and Scottish, lost trades or medieval-themed

  • Celebration of the beauty of the Southern Downs and surrounds – what we make and create eg art, pottery, photography, clothing, soaps, candles, food (e.g. jams, chutneys, baking, honey), skincare, and so on, local vendors making and/or creating.

  • Community-focused - Local NFP are welcome. 

  • Food and Beverage vendors – especially with a Celtic theme for example menu items with a Celtic name and ingredient/s which are promoted on a poster at your stand; You could have Celtic decorations on your stand; wear Celtic inspired outfits or name a specialty product for the day.

  • We expect over 4000 visitors between 8am and 10pm and invite all food vendors to apply.

 

Whether your stall is 100% on theme (for example, Clan Memorabilia) or you sell a few Celtic-inspired products along with a range of other things (for example, a Celtic knot soap or candle) it doesn't' matter. What matters is that you DO in fact offer Celtic or Celtic-inspired products in some capacity.

What do I need to do? 

Applications are welcomed to become a Celtic Gathering Stall Holder.​

1. Read our Stallholder Trading Guidelines.

​2. Complete the Application Form. 

​3. Our team will review your application based on:​​ 

  • Relevance to our event​ – Celtic theme 

  • Quality and authenticity of product or information 

  • Preference may be given to stalls who have previously participated in the event or who are from the Southern Downs and surrounds 

  • Diversity of stalls to ensure we offer visitors a range of options 

​4. Once our team has contacted you to confirm the outcome of your application, we will send you an invoice for payment. Please note that your stall is not secured until payment has been made. If payment is not made within the specified payment terms you may lose your ability to hold a stall at the event. 

 All Stalls - 

  • A welcoming stall – friendly faces, on theme, quality. 

  • Public Liability Insurance and Indemnity of at least $20 million, Personal Indemnity and Product Liability (where applicable) as required by law – Certificate of Currency to be supplied with application. 

  • Weighted or fully pegged down marquee – stalls are on ground which may be hard dependent on recent weather conditions. 

  • Lighting - Battery or solar powered lighting may be required for evening trading 

 

Food and Beverage Stalls - 

What do I need to organise?

​Operating Times: 

General Stall Holders 

The market stalls are to operate 9.00am to 4.00pm – Sunday 1 October.

  • All stall holders are to stay open for this period. 

Bump-In:

  • There will be bump-in options on the Saturday afternoon (Times TBC) and early Sunday morning between 7am and 9am, Gates open to the public at 9am and stalls must be ready to trade.

  • There will be bump-out options on Sunday afternoon (after 4.00pm) and Monday – times TBC. 

*Detail power requirements in your Application. 

  To use your own power, it must be a silenced generator that is enclosed in your vehicle. 

  Loud generators will not be permitted. 

Limited camping is available for vendors and performing groups. If you would like to request a site, please note this on your application. The coordinator of the specific area (markets, food, medieval, lost trades, clans) will then ascertain whether you can fit into the limited free camping.
If there isn’t any space left, the Showgrounds also has general public camping – this camping is booked directly with the Warwick Showgrounds and they will take payment.

 

Market Stall - General 

Community – Not For Profit 

Pricing:

Food/Drink Vendor - Selling food for consumption onsite 

Please read the above Market Guidelines BEFORE filling out your application.
Please download and read our Market TERMS & CONDITIONS before submitting your application.

The below links will direct you to our site applications. Please fill in your form and we will respond as soon as we can. Please ensure you have your stall documentation ready for upload. (insurance, food licence etc)

Please ensure you fill out the form that correlates to the type of market space you identify as.

General Market Stalls

I sell anything other than food or drinks, including condiments, spices, candy, cheese, wine etc and you DO NOT require a food license. Apply here!

Applications for MARKET
STALLS
COMING SOON

Food & Drink Vendor

If you sell any kind of food and/or drinks and regulations state you require a food license to do so. Apply here!

 

Applications for FOOD
VENDORS
COMING SOON

Clans, Medieval & Lost Trades

If you represent a Clan, are part of a Medieval Reenactment group or practice a Lost Trade, whether you sell products or not, Apply here!

Applications for MEDIEVAL
+ CLANS COMING SOON

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