Stall Holder Information


Would you like to be involved in the Celtic Markets?

We aim to include a diverse range of stalls in the Celtic Markets to be held on Saturday 26 March at the Celtic Gathering in the Warwick Showgrounds. We would like to invite potential vendors to complete a Stall Holder Application Form.


We expect approximately 4000 visitors to attend the Celtic Gathering on Saturday.

Do you fit the CelticFest vibe? 

To emphasise the Celtic theme we are asking vendors to #getyourcelticon and dive headfirst into our Celtic Markets.

Whether you are selling local, handmade, or sourced products we ask that you embody the Celtic Spirit where you can. Create a Celtic-inspired product for the festival, display your products with some Celtic Flair, or don a kilt! Whatever you sell we ask that for this festival you put a Celtic twist on your stall.


We are looking for Stall Holders who fit in with one of our themes with an emphasis on authenticity and quality: 

  • Celtic inspired quality goods – especially Irish and Scottish, lost trades or medieval-themed

  • Celebration of the beauty of the Southern Downs and surrounds – what we make and create eg art, pottery, photography, clothing, soaps, candles, food (e.g. jams, chutneys, baking, honey), skincare, and so on, local vendors making and/or creating.

  • Community-focused - Local NFP are welcome. 

  • Food and Beverage vendors – especially with a Celtic theme for example menu items with a Celtic name and ingredient/s which are promoted on a poster at your stand; You could have Celtic decorations on your stand; wear Celtic inspired outfits or name a specialty product for the day.

  • We expect of 4000 visitors between 8am and 10pm and invite all food vendors to apply.


Whether your stall is 100% on theme (for example, Clan Memorabilia) or you sell a few Celtic-inspired products along with a range of other things (for example, a Celtic knot soap or candle) it doesn't' matter. What matters is that you DO in fact offer Celtic or Celtic-inspired products in some capacity.

What do I need to do? 

Applications are welcomed to become a Celtic Gathering Stall Holder.​

1. Read our Stallholder Trading Guidelines.

​2. Complete the Application Form. 

​3. Our team will review your application based on:​​ 

  • Relevance to our event​ – Celtic theme 

  • Quality and authenticity of product or information 

  • Preference may be given to stalls who have previously participated in the event or who are from the Southern Downs and surrounds 

  • Diversity of stalls to ensure we offer visitors a range of options 

​4. Once our team has contacted you to confirm the outcome of your application, we will send you an invoice for payment. Please note that your stall is not secured until payment has been made. If payment is not made within the specified payment terms you may lose your ability to hold a stall at the event. 

 All Stalls - 

  • A welcoming stall – friendly faces, on theme, quality. 

  • Public Liability Insurance and Indemnity of at least $20 million, Personal Indemnity and Product Liability (where applicable) as required by law – Certificate of Currency to be supplied with application. 

  • Weighted or fully pegged down marquee – stalls are on ground which may be hard dependent on recent weather conditions. 

  • Hand sanitiser available for public use. 

  • COVID-19 infection control training – (takes 10 minutes to complete)- Every stallholder must have completed the free Health Department training and provide the Certificate of Acknowledgment with your Application. We recommend every person on your stall complete this training.  


Food and Beverage Stalls - 

What do I need to organise?

Operating Times: 

General Stall Holders 

The market stalls are to operate 8.00am to 4.00pm – Saturday 26 March

  • All stall holders are to stay open for this period. 


  • There will be bump-in options on the Friday afternoon (Times TBC) and early Saturday morning between 6am and 8am, Gates open to the public at 8am and stalls must be ready to trade.

  • There will be bump-out options on Saturday afternoon (after 4.00pm) and Sunday – times TBC. 

*Detail power requirements in your Application. 

  To use your own power, it must be a silenced generator that is enclosed in your vehicle. 

  Loud generators will not be permitted. 

Limited camping is available for vendors and performing groups. If you would like to request a site, please note this on your application. The coordinator of the specific area (markets, food, medieval, lost trades, clans) will then ascertain whether you can fit into the limited free camping.
If there isn’t any space left, the Showgrounds also has general public camping – this camping is booked directly with the Warwick Showgrounds and they will take payment.


Market Stall - General 

Community – Not For Profit 



Food/Drink Vendor - Selling food for consumption onsite 


Please read the above Market Guidelines BEFORE filling out your application.
Please download and read our Market TERMS & CONDITIONS before submitting your application.

The below links will direct you to our site applications. Please fill in your form and we will respond as soon as we can. Please ensure you have your stall documentation ready for upload. (insurance, food licence etc)

General Market Stalls

I sell anything other than food or drinks, including condiments, spices, candy, cheese, wine etc and you DO NOT require a food license. Apply here!

Food & Drink Vendor

If you sell any kind of food and/or drinks and regulations state you require a food license to do so. Apply here!


Clans, Medieval & Lost Trades

If you represent a Clan, are part of a Medieval Reenactment group or practice a Lost Trade, whether you sell products or not, Apply here!